9th Call | APPEAR III | Information for Applicants

This is the second call for applications within the third APPEAR programme phase running until 2027. Since the beginning of APPEAR in 2009 it is now the 9th Call. Subject to the availability of funds four calls are envisaged until 2027. In 2023 the call will be open for all funding instruments (partly with a reduced maximum project duration), while in 2024 funding will only be available for Academic Partnerships, Advanced Academic Partnerships and Extended Impact Partnerships with a reduced maximum project duration.

The 9th Call is open for:

  • Preparatory Funding
  • Academic Partnership
  • Advanced Academic Partnership
  • Extended Impact Partnership
  • Individual PhD scholarship application

The deadline for submissions is 31 May 2022.

On this site you will find the guidelines, applications forms, further links related to gender and disability mainstreaming, etc.

Diversity strategy

The APPEAR Diversity Strategy shall serve as a guideline to identify gender inequality during every programme and project phase, and to recognise the diversity among the population and especially among the programme's target demographics.

Looking for Austrian partner institutions / study programmes?

OeAD international cooperation database

Contains information about international cooperations of Austrian higher education institutions, non-university research institutions and companies in the fields of research, development and teaching/learning

Austrian Higher Education Institutions

All Austrian universities, universities of applied sciences and university colleges of teacher education at a glance

Study programmes in Austria

Database allows filtering according to study area, type of degree, type of institution, language and location

FAQ concerning the application

The FAQ will be updated on a regular basis

> Which language should be used for the proposal?

Only use English, the working language of APPEAR. Furthermore, the reports of selected projects including external audit reports have to be submitted in English.

> Are non-universitary research institutions eligible as project partners?

Each APPEAR partnership has to consist of at least one Austrian institution (= higher education institutions that comprise public and private universities, universities of applied sciences, university colleges of teacher education) and at least one academic institution in the main target group of the APPEAR programme (= higher education institutions and research institutions).

Only institutions out of these two groups can submit a project.

> Are institutions of another legal status eligible as project partners?

Non-academic institutions from priority countries, such as NGOs, think tanks, teaching institutions, civil society organisations, are eligible to participate as additional partners. Private sector entities can be included but are not eligible to receive funding. Please note that each APPEAR partnership has to consist of at least one Austrian institution and one academic institution in a priority country.

Non-academic institutions in priority countries thus can only be additional partners. They are not allowed to submit and coordinate the project.

> Are institutions of another legal status based in Austria eligible as project partners?

Only institutions of another legal status in the priority countries can be conceived as partners. Institutions of another legal status in Austria can be added as external experts, consultants, trainers, etc. for specific activities that cannot be covered by the main partner institutions. Their contribution has to be budgeted to an appropriate extent (and procurement regulations for external services taken into account, see budget guidelines).

> Can staff costs for the Austrian partner institution be included in the proposal?

Yes, Austrian partners can apply for staff costs, with the restriction that in-kind contributions are expected (please outline them in your budget proposal). Please bear in mind that staff costs are primarily intended for the partner institutions in the priority country(ies). In the partnership proposal, at least half of the total budget has to be allocated to the partner institution(s) in the priority country(ies).

> What is the difference between the Letter of Intent and the Consortium Agreement?

While the Letter of Intent (LoI) has to be signed by the legal representative of the participating institution the Consortium Agreement has to be signed by the actual participating person(s) that means the contact person per partner institution as indicated in the application form.

> What should the Letter of Intent (LoI) and the Consortium Agreement look like?

The letter of intent should include a short statement of the leading management of the involved institution(s), illustrating that they know of and approve the intended project. The letter should be signed by the legal representative of the respective institutions.

The Consortium Agreement has to be signed by the participating staff members (the ones indicated in the application form as contact person of each participating institution).

You can add further information, but the ones required in the templates are mandatory.

> Who has to submit an LoI?

All participating institutions, i.e. main partners and associate partners. See eligible institutions in guidelines under 2.4.1 - 2.4.5.

> How should overhead costs be included in the proposals?

  • Overhead costs for Academic Partnership / Advanced Academic Partnership /  Extended Impact Partnership must not exceed 10% of the total amount applied for and must be incorporated into the budget outline. The total amount applied for (including the overhead costs) must remain within the budget limits of the APPEAR programme (for an overview of the budget limits see the respective Guidelines for Applicants).
  • Overhead costs for Preparatory Funding are limited to 2%. They are granted to cover expenses of shipment costs that occur after the eligible period of a Preparatory Funding.

> Is it possible to re-submit previously rejected proposals?

It is possible to re-submit a new proposal that was rejected in the past. This applies to all funding instruments under component 1.

> Is it possible for partners of already finalised APPEAR projects to apply for a Preparatory Funding when a new partner institution is added to the consortium?

In case there was no prior cooperation between all new intended partner institutions, it is possible to apply for a Preparatory Funding.

> Is it possible to purchase equipment and material for the Austrian partner institution(s)?

It is possible when it is justified in the project proposal and necessary for the implementation of the respective project activities but bear in mind that after the finalisation of the project the equipment has to be transferred to the institution(s) in the priority country(ies). The institution has to confirm the receipt of the respective equipment in the framework of the final report. See Budget Guidelines & Guidelines for the financial report.

> Who decides which projects are accepted for funding?

All decisions are taken by the Selection Board. For further information including the Terms of Reference, see: About > Selection Board. To avoid a conflict of interest, OeAD staff members are not entitled to vote.

> What are the rates for travel and subsitence expenses?

The regulations regarding travel and subsistence expenses can be found in the Guidelines for the Budget and Financial Report. These guidelines are based on the rates provided in the Österreichische Reisegebührenverordnung – RGV (Austrian Regulation for Travel Expense Reimbursement). The relevant tables with the daily subsistence rates (TG) and the rates for overnight stays (NG) can be found on our website: RGV – Rates

The use of the columns (1, 2a, 2b, 3) usually depends on the type of employment of the person who travelled. Only the rates of columns 1, 2a, and 2b can be reimbursed; we recommend the use of category 2a.

If valid invoices are provided, the rate for overnight stays (NG) can be exceeded by 600%. The maximum amount that can be reimbursed thus consists of the NG (as provided in the RGV) multiplied by 7.

The whole amount of the daily subsistence rate (TG) can only be reimbursed if no meals are provided (those would have to be subtracted from the daily subsistence rate). The receipt of the TG must be confirmed by the recipient. If the actual subsistence expenses are reimbursed, the daily subsistence rate cannot be claimed. The actual subsistence expenses must not exceed the daily subsistence rate.

In Austria, the following rates apply:

- TG: 26.40 Euro

- NG: 15.00 Euro

> How should the expenses for the external audit report be calculated?

  1. Asking at your institution for references of audit firms used by other projects.
  2. Contacting two audit firms to get quotations.
  3. Audits in Austria: Depending on several factors, but approximately 2,000 - 5,000 euros / per year.