Information for scholarship holders

OeAD, APPEAR Team, Regional Offices & OeAD Housing

The OeAD is the Austrian Agency for International Cooperation in Education and Research. The headquarters is located in Vienna, where the APPEAR office is based as part of the Department of Higher Education and Research for International Development Cooperation.

The OeAD has Regional Offices in Graz, Innsbruck, Klagenfurt, Leoben, Linz, Salzburg and Vienna. They are responsible for the disbursement of scholarships and provide guidance and support in administrational and legal issues (e.g. insurance, residence title)In case of questions concerning your scholarship the Regional Offices are always the first contact points.

The OeAD Housing Office (OeAD-WohnraumverwaltungsGmbH) provides flats and rooms in student halls of residence for OeAD scholarship holders. The OeAD is a 100% proprietor of the OeAD Housing Office.

Due to the diversity of our tasks and the organisational structure OeAD has a strict work division between the different offices, therefore we request you to communicate only - depending on the issue - with the competent office(s).

OeAD scholars

Please find all the relevant information about the preparation for your stay in Austria, the entry conditions or administrative issues while in Austria on the OeAD website.

Scholarship conditions

Please find the general APPEAR scholarship conditions in the document below.

APPEAR scholarship conditions

Scholarship rates and extensions

  • Master’s studies: EUR 960,- per month (average 24 months)
  • PhD studies: EUR 1.050,- per month (average 36 months)

Generally your scholarship letter will be issued for 12 months. In order to extend your scholarship you will have to submit the application for extension of your scholarship to the OeAD Regional Office. In addition your scientific supervisor is requested to send his/her assessement about the progress of your studies. The required documents will be sent in time by the Regional Office.

Travel arrangements

The following travel costs are financed:

1. Coming to AustriaIf there is no Austrian embassy in the applicant's home country, the flight costs for the submisstion of the application for the residence permit and visa at at the competent Austrian representative authority will be covered as well.

2. Going on field studies in the home country

3. Returning home after completion of the studiesPlease send requests concerning flight booking to appear@oead.at including

- the complete name (as written in your scholarship award)

- the purpose of travelling

- the flight destination (including local flights)

- the flight dates (one way or return flight)

- the information if a travel insurance is required (including birth date).

In case of any delays concerning the scheduled flight inform the Regional Office and the APPEAR office immediately.

If the flight tickets are booked by APPEAR you have to submit the flight ticket(s) and the boarding passes to the OeAD Regional Office after your arrival in Austria (later after your departure). If you do not submit these documents, you have to pay back the incurred flight costs.

If you book the flight by yourself you have to submit the original travel documents (including flight ticket and boarding pass as well as a confirmation of your payment of the tickets) to the OeAD Regional Office in order to get the costs refunded.

CO2 Compensation

In order to ensure not only a socially but also an environmentally sustainable programme and project implementation APPEAR makes use of a CO2 compensation model.A major part of the world’s greenhouse gases results from air travel, therefore this activity is put in the centre of the CO2 compensation model. The CO2 emissions per flight kilometre can easily be identified by making use of conversion tables on the internet: For instance, the return ticket Vienna Nairobi – Vienna equals a flight distance of approximately 11,100 kilometres, which – calculated for one person – results in around 2.2 kg of CO2 emitted. This in turn (in accordance with the CO2 emitted) can be compensated by around EUR 57.

The BOKU’s (University of Natural Resources and Life Sciences, Vienna) carbon offset system has been chosen as a compensation project to be funded via the amount that results from the payments by the academic partnerships. With this contribution the BOKU finances climate protection projects in developing countries which are selected by an advisory board.The CO2 compensation payments for scholarship holders will be handled directly via the APPEAR office.

The detailed terms and conditions of this compensation system can be found on the BOKU website.

Field studies

The field studies have to be carried out according to the study project and in accordance with the scientific supervisor. The monthly scholarship and the flight tickets (see section > travel arrangements) will be financed by the APPEAR programme. Please submit the application at least 3 months before the planned field studies. Check the conditions of your housing contract.Applications which are incomplete and/or submitted too late cannot be considered.

Requirements

  • Application form for field studies (including the signatures of the applicant and the Austrian scientific supervisor)

Application form

  • Letter by the home institution, stating that the

a) home institution is informed about the field studies (project, duration, costs),

b) whether and how the field studies are supported (financial support, transportation, working place at the institution, material, research assistance, etc.)

The application has to be submitted via e-mail to the respective OeAD Regional Office.

Payment and reporting

The allowance will be paid as a lump sum by the respective OeAD Regional Office before the departure for the field studies. If the field studies last longer than 6 months you will receive before the departure a maximum amount of 6 scholarship rates. In order to receive the next payment you have to submit an interim report to the OeAD Regional Office (via e-mail) including a confirmation of your supervisor, that you are performing well and that you are in line with your work schedule and timetable. Please state for the money transfer to your home country your bank details in the interim report (complete name and address of the bank; bank code; account number; IBAN, BIC/SWIFT Code; name of account holder).

After the termination of the field studies a report has to be sent via e-mail to the respective OeAD Regional Office.

In case of any problems or delays please notify your OeAD Regional Office, the OeAD Housing Office (if you have booked accommodation with the OeAD) as well as your scientific supervisor immediately.Please carefully read the checklist for field studies.

Additional grants

Additionally to the monthly scholarship APPEAR offers grants for (1) German courses, for (2) the participation in scientific conferences / courses, and for (3) publishing the results of the PhD or master thesis.

The additional grant will be paid only after submitting the required documents to the Regional Office.

1. German courses

EUR 400,- paid as a lump sum, after submission of the certificate of the language course

2. Participation in scientific conferences/courses

EUR 500,- for max. 2 conferences / courses in Europe

OR

EUR 1000,- for max. 1 conference / course outside Europepaid as a lump sum for the registration fee, travel costs and accommodation (no original invoices are required)

  • Applications have to be submitted to the respective OeAD Regional Office.
  • Invitation letter of the organizer certifying that the paper / poster has been accepted
  • Letter of recommendation by the Austrian scientific supervisor
  • Lump sum will be refunded after submission of the confirmation of participation by the conference organisers (confirming that a poster / paper – including the title – was presented)

3. Financial support for publishing the results of the PhD or Master thesis

EUR 300,- paid as a lump sum after submission of PhD degree or Master degree.

Activities and scientific achievements of scholarship holders

APPEAR presents the research, academic performances and outstanding activities of our scholarship holders on the website. In case you would like to share information e-mail us the information about the activity, your CV in text form (6-8 lines) and a picture (high resolution and as a single jpg).

Events for scholarship holders

OeAD and the APPEAR office organise guided tours, excursions and extra-curricular educational activities for scholarship holders in order to introduce the Austrian culture and history to them and to facilitate the integration process (for newcomers). These events give you the opportunity to meet colleagues and to network with other international scholars.

Generally, you are invited via e-mail invitation that includes detailed information about each event and the registration conditions. Events are documented on the OeAD or APPEAR websites.

OeAD scholar & what next? – Alumni activities

The OeAD alumni activities address all our former scholarship holders. We inform about further possibilities for studying, researching and scientific cooperation in Austria and we provide a platform for sharing experiences and ideas.

Check out our website for alumni activities, register for the oead news for scholars and alumni and follow us on facebook.

Visibility of Austrian Development Cooperation

According to the scholarship conditions you are obliged to mention the OeAD, the APPEAR scholarship and the financing institution in your thesis (and resulting publications of the master’s / PhD studies) and in the CV in the following form:

The master’s / PhD studies are/were financed by the Austrian Partnership Programme in Higher Education and Research for Development - APPEAR, a programme of the Austrian Development Cooperation (ADC) and implemented by the Austrian Agency for International Cooperation in Education and Research (OeAD).